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Annual Governance Statement

ST EDWARD’S CATHOLIC PRIMARY SCHOOL

 

Purpose of this Governance Statement

This governance statement has been prepared and published by the Governing Body of ST EDWARD’S CATHOLIC PRIMARY SCHOOL (hereafter referred to as the Governing Body) in compliance with our duty to report on the ways in which we have fulfilled our obligations and responsibilities relating to (i) our overarching duty to conduct the school in accordance with its Catholic character and (ii) our core functions (which are explained below) during the 2016/17 academic year.

A list of serving governors is set out at Appendix 1.

Role of the Governing Body

As the Governing Body of a Catholic school, our overarching responsibility lies in ensuring that the School is conducted in accordance with its Catholic character at all times, and this overriding duty (which is also a legal duty) permeates everything that we do. Further, in accordance with our legal obligations, the Governing Body endeavours to operate at a strategic level leaving the Headteacher and senior school leaders responsible and accountable to us for the operational day-to-day running of the School. It is by achieving these aims that we can be sure that our School has effective governance.

The three core functions of the Governing Body are:

  1. Ensuring clarity of vision, ethos and strategic direction;
  2. Holding the Headteacher to account for the educational performance of the School and its pupils, and for the internal organisation, management and control of the School, including performance management of staff; and
  3. Overseeing the financial performance of the School and making sure its money is well spent.

As an integral part of the vision for  the holistic formation of children and young people Canon law (Church law) also requires that Catholic schools (which includes academies) are “…at least as academically distinguished as that in the other schools of the area” (806§2) and the Governing Body are mindful of this requirement in all that we do. 

Scope of Governing Body’s Responsibilities

The Governing Body acknowledges that we have overall responsibility for ensuring that ST EDWARD’S SCHOOL has an effective and appropriate system of control, financial and otherwise. However, such a system is designed to manage rather than eliminate the risk of failure to achieve our objectives, and can provide only a reasonable (as opposed to absolute) assurance against material misstatement or loss.

The Governing Body has delegated the day-to-day responsibility to the Headteacher for ensuring financial controls conform with the requirements of both propriety and good financial management.

 

Governance Arrangements

Composition of the Governing Body

The Governing Body is made up of 9 Foundation Governors ɫ, 2 Staff Governors (including the headteacher), 2 Parent Governors, 1 Local Authority Governor and 2 Co-opted Governors*. 

ɫ Foundation Governors are appointed by the Bishop of the Diocese in which the School is situated.  The Bishop not only appoints his Foundation Governors because of their particular skills, but, more importantly, for the strict purpose of ensuring, on his behalf, the Catholic character of the School.  Foundation Governors are also under important legal duties to preserve and develop the School’s Catholic character.  In order to ensure that the School’s Catholic character is protected and that it is being conducted in accordance with the tenets of its Catholic designation, Governing Bodies of Catholic schools and academies must always have a majority of Foundation Governors.

The Diocesan Bishop is Canonically responsible for his schools and academies.  He ensures that the Catholic ethos of the school/academy is maintained, particularly through the appointment of Foundation Governors, but also through overseeing the appointment of members of staff and through Diocesan inspection, in order to ensure that the school/academy is fulfilling the objects cited in its Instrument of Government/Articles of Association and the trust deed under which the school/academy was established.

* Co-opted Governors are appointed by the Governing Body and are people who, in the opinion of the Governing Body, have the skills required to contribute to the effective governance and success of the school.  On our Governing Body none of the Co-opted Governors are parents, one is a staff member and the other vacant at present.

Governing Body's work this year and Governors attendance at full Governing Body meetings

  • Reviewed the way the Governors work concerning Committees and the Full Governing Body in December 2015 – Governors agreed to hold two Committees, a) Finance, b) Staffing and Personnel each once a term.  Governors reviewed the change in July 2016 and this format will continue.  Full Governing Meetings which are held twice a term cover: a) at one meeting - Curriculum and Standards, Special Needs, b) and at the other - Premises, Health and Safety.  Safeguarding, Catholic Life of the School, Ethos and Mission, on every FGB Agenda.
  • Safeguarding Policy and ‘Keeping Children Safe in Education’ updated to ensure that we have correct information to keep all of our pupils safe.  Safeguarding Governor visited school to check on safeguarding procedures in school and reported back to FGB.
  • Governors set the School Budget, in accordance with the School Development Plan, in March 2016 for the year 2016/2017.
  • Governors receive reports from the School on how the Pupil Premium and Sports Premium are spent to benefit the children.
  • Governors looked at changes in the Curriculum, setting own levels, attainment and progress of the children, results of statutory tests.  Reports received from Senco re: special needs children.
  • Reports from the two committees are discussed: Finances, Staffing structure, policies recommended by the Committees for FGB approval.
  • Admissions Criteria for 2017/18 agreed by the Governors.  Governors agree, for the Birmingham City Council,  the list of prospective Reception children as per the Admission Criteria for the following September

The full Governing Body has met six times during the year.

We have not cancelled a Governing Body meeting because it was not "quorate" (the number of Governors needed to ensure that legal decisions can be made).

Overall Governors have good attendance at Governing Body meetings. 

Individual Governors' attendance during the year at Governing Body meetings can be found at Appendix 2

Committees work this year and Governors attendance at Committee meetings

At ST EDWARD’S SCHOOL we have two Committees –

  1. Finance to focus on School Finance and monitoring the Budget throughout the year.
  2. Staffing and Personnel to focus on Personnel matters, staffing structure, pay policy, staff appraisal, staffing policies.
  3. Ad-Hoc Committees as required - Admissions

Individual Governors' attendance during the year at Committee meetings can be found at Appendix 3

Governors’ Future Plans for the School

  • New Safeguarding and ‘Keeping Children Safe in Education’ Policies to be approved.
  •  Review Catholic Life of the School, Mission and Ethos. 
  • Set the Governors’ Vision for the School. 
  • School Finances - ongoing monitoring.  Set budget in March 2017, according to the School Development Plan, for Financial Year 2017/2018. 
  • Monitoring pupils’ attainment and progress, curriculum changes, pupil premium, sports premium. 
  • Staff performance management.
  • Staffing Structure
  • School Development Plan to be agreed.  
  • Admission Criteria for 2018/2019 to be approved. 
  • Policy review and updated policies to be looked at during the year.

 

Minutes of Governing Body and Committee meetings

Minutes of Governing Body and Committee meetings are public documents - contact Mrs. J. Kennett for a copy of the minutes. 

 

Review of Value for Money

The Governing Body has used its resources to provide good value for money during the academic year and has assessed where value for money can be improved including the use of benchmarking data where available. The Governing Body has delivered [improved) value for money during the year by:

  • Best Value Statement
  • Quotes required for costs of £10,000 or more
  • Using Pupil Premium and Sports Premium to enhance the Teaching and Learning for the children
  • School Development Plan

.

The Risk and Control Framework

The School’s system of internal financial control is based on a framework of regular management information and administrative procedures including the segregation of duties and a system of delegation and accountability, where appropriate. In particular it includes: –

  • Comprehensive budgeting and monitoring systems with an annual budget and periodic financial reports which are reviewed and agreed by the Governing Body;
  • Regular reviews by the Finance Committee of reports which indicate financial performance against the forecast and of major purchase plans, capital works and expenditure programmes;
  • Setting targets to measure financial and other performance;
  • Clearly defined purchasing (asset purchase or capital investment) guidelines;
  • Delegation of authority and segregation of duties;
  • Identification and management of risks.

Capacity to handle risk

The Governing Body regularly reviews the key risks to which the School is exposed together with the operating, financial and compliance controls that have been implemented to mitigate those risks.

Review of effectiveness

The Governing Body has responsibility for reviewing the effectiveness of the systems in place in the School to identify and manage risk and plan to address any weaknesses (if relevant) and ensure continuous improvement of the system is in place.

How to contact the Governing Body

We always welcome suggestions, feedback and ideas from parents, carers and the wider school community – please contact the Chair of Governors, Mr. Kevin Connolly, via the School on tel. no 464 1730 or by letter sent to the School: St. Edward’s Catholic Primary School, Greenland Road,  Selly Park,   B29 7PN

This governance statement is approved by order of the members of the Governing Body on 28th. September 2016 and signed on its behalf by:

 

SIGNED                                                                                                                SIGNED

Mr. Kevin Connolly                                                                         Mrs. Jo Kennett

Governor                                                                                           Headteacher

 

 

 

Appendix 1

Governing body of ST EDWARD’S CATHOLIC PRIMARY SCHOOL

List of Serving Governors

Governor details

Category of Governor

Term of office expiry date

Mrs. Susan Barton

 

Sr. Marjorie Browne

 

Mr. Kevin Connolly (Chair of Staffing and Personnel Committee)

 

Miss Katherine Costello

 

Mrs. Mary Cronin

 

Mrs. Mary Daniels

 

Mr. Anthony Drury

 

Mrs. Jo Kennett

 

Rev. Denis McGillycuddy (Vice Chair of Governing Body)

 

Mr. Gerard Masterson (Joint Vice Chair of Staffing Committee)

 

Mr. Paul Nutt (Chair of Governing Body)

 

Mr. David Symonds (Vice Chair of Finance Committee)

 

Mrs. Marleen Vanstockem (Joint Vice Chair of Staffing and Personnel Committee)

 

Mrs. Noreen Winhall (Chair of Finance Committee)

 

Mrs. Louise Wormwell

 

Foundation Governor

 

Foundation Governor

 

Foundation Governor

 

 

 

Elected Staff Governor

 

Co-opted Governor

 

Foundation Governor

 

Foundation Governor

 

Headteacher

 

Foundation Governor

 

 

Foundation Governor

 

 

Foundation Governor

 

 

LA Governor

 

 

Foundation Governor

 

 

 

Elected Parent Governor

 

 

Elected Parent Governor

 

 

 

 

24.03 2018 

 

05.09.2018

 

15.07.2017

 

 

 

20.10.2018

 

03.11.2018

 

06.09.2018

 

08.05.2018

 

 

 

05.09.2018

 

 

24.11.2018

 

 

03.09.2018

 

 

31.08.2019

 

 

20.01.2019

 

 

 

20.10.2018

 

 

18.10.2019

Appendix 2

Governing body of ST EDWARD’S CATHOLIC PRIMARY SCHOOL

Governor attendance at Governing Body meetings for [insert academic year]

Governor

Full Governing Body meetings attended

Out of a possible

Mrs. Susan Barton

 

Sr. Marjorie Browne

 

Mr. Kevin Connolly (Chair of Staffing and Personnel Committee)

 

Miss Katherine Costello

 

Mrs. Mary Cronin

 

Mrs. Mary Daniels

 

Mr. Anthony Drury

 

Mrs. Jo Kennett (Headteacher)

 

Rev. Denis McGillycuddy (Vice Chair of Governing Body)

 

Mr. Gerard Masterson (Joint Vice Chair of Staffing Committee)

 

Mr. Paul Nutt (Chair of Governing Body)

 

Mr. David Symonds (Vice Chair of Finance Committee)

 

Mrs. Marleen Vanstockem (Joint Vice Chair of Staffing and Personnel Committee)

 

Mrs. Noreen Winhall (Chair of Finance Committee)

 

Mrs. Louise Wormwell

 

4

 

5

 

5

 

 

 

6

 

5

 

5

 

5

 

6

 

3

 

 

5

 

 

 

5

 

 

4

 

 

6

 

 

 

5

 

 

4

6

 

6

 

6

 

 

 

6

 

6

 

6

 

6

 

6

 

6

 

 

6

 

 

 

6

 

 

6

 

 

6

 

 

 

6

 

 

4

 

Appendix 3

Governing body of ST EDWARD’S CATHOLIC PRIMARY SCHOOL

 

Governor attendance at Committee meetings for 2016/17

 

Governor

Committee meetings attended

Out of a possible

Staffing and Personnel Committee – from January 2016

Mrs. Susan Barton

 

Sr. Marjorie Browne

 

Mr. Kevin Connolly (Chair of Staffing and Personnel Committee)

 

Mr. Anthony Drury

 

Mrs. Jo Kennett (Headteacher)

 

Rev. Denis McGillycuddy (Vice Chair of Governing Body)

 

Mr. Gerard Masterson (Joint Vice Chair of Staffing Committee)

 

Mr. Paul Nutt (Chair of Governing Body)

 

Mrs. Marleen Vanstockem (Joint Vice Chair of Staffing and Personnel Committee)

 

Mrs. Louise Wormwell

 

1

 

1

 

1

 

 

 

2

 

2

 

1

 

 

2

 

 

 

2

 

 

2

 

 

 

1

2

 

2

 

2

 

 

 

2

 

2

 

2

 

 

2

 

 

 

2

 

 

2

 

 

 

2

Finance  Committee – from January 2016

Miss Katherine Costello

 

Mrs. Mary Cronin

 

Mrs. Mary Daniels

 

Mrs. Jo Kennett (Headteacher)

 

Rev. Denis McGillycuddy (Vice Chair of Governing Body)

 

Mr. Paul Nutt (Chair of Governing Body)

 

Mr. David Symonds (Vice Chair of Finance Committee)

 

Mrs. Noreen Winhall (Chair of Finance Committee)

 

 

2

 

1

 

2

 

2

 

2

 

 

1

 

 

2

 

 

2

 

 

2

 

2

 

2

 

2

 

2

 

 

2

 

 

2

 

 

2

 

 

 

 

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